ADMIN+WK+3+-+4+JOHN


 * ADMINISTRATION**


 * __1. Minutes of Meetings__**


 * WK 3:**

Blue Team established consisting of:

John Gillman - Administration Heather McBride - Bookings Tess Druce - Marketing Roy Chapman (AKA Raoul) - Production

Established team name : Evolution Music Established Wikispaces site under Evolution Music and invite sent to all team members plus Scott Adam, Russell Torrance and Tenille Elkins. Discussion of possible themes for event undertaken ranging from "burlesque meets heavy rock with lighting theme" to more conventional band promotion. Agreed to investigate venue options, risk and financial return. Initial acts for event identified. These being Lumia, Book of Lilith, Mistrust & the Pollinators, Encounter.

Roles & Responsibilites of each member is provided below.



Blue Team has confirmed after analysing various venues that the Rosemount Hotel is preferred option and has made a confirmed booking for 26 May 2010.
 * Wk 4:**

Financial analysis undertaken of venues and event costs/income. Rosemount Hotel is least risk and average return on investment compared to other venues. Details of analysis can be found in __**Administration section point 2 below**__. Discussed with Scott Adam on alternative venues such as Devilles and Gilkinson's. Devilles investigated but are booked on night. Gilkinson not followed up due to similar cost structures as Burlesque Lounge.

Due to venue changes acts were reconsidered. Now investigating availability of following bands:
 * Tame Impala (status: to be emailed)
 * Boys Boys Boys (status: already booked elsewhere)
 * Sugar Army (status: declined)
 * Novacaines (status: awaiting response)
 * Ponder Awesome (status: to be emailed)
 * Voltaire Twins (status: to be emailed)
 * Emperors (status: already booked)
 * Arts Martial (status: interested)
 * The Belle Ends (status: interested)
 * Minute 36 (status: interested)
 * Capital City (status: awaiting response)
 * Project Mayhem (status: awaiting response)
 * Fear of Comedy (status: to be emailed)
 * Nix (status: to be emailed)
 * Mercurial (status: to be emailed)

Draft sponsorship package prepared for team comment, see **__Administration Section Point 3 below__** for details.

Investigation of grant funding from Dept of Communities (Youth grants), Lottery West and Dept of Culture & Arts (DCA) assessed. DCA is only organisation that may support this event others either have closed round or not applicable to this event mainly due to restrictions on who can apply these being a pplicants need to be an incorporated, not-for-profit organisation or local government authority. If not, will need to have the support of an incorporated, not-for-profit organisation or local government authority. A copy of the Certificate of Incorporation must also be attached to the application. Financial statemen ts are also required including:

• Income and Expenditure Statement (or Profit and Loss Statement) for the organisation — Balance Sheet for the organisation — Auditor’s Report to the Members — Treasurer’s and Chairperson’s Report to the Members.

Copy of standard email sent to bands, manager or booking agency provided below: // hi, my names Tessa Druce. On the 26th of May my team and I are putting on a large event at the Rosemount Hotel. We have interest from: Minute 36 **
 * 
 * The Belle ends **
 * Arts Martial **
 * (we have emailed capital city and project mayhem) **

I am studying a diploma of music business at the Central Institute of Technology and one of our assignments is to put on a successful event. As part of our assignment we have been given a $2000 budget and are working on sponsorship. The objectives are: 1. Promote local headlining acts 2. Promote Perth venues 3. To gain industry experience 4. to hold an event for students at an inexpensive price. Within our team we have quite a wide range of industry experience in the form of promoters, booking agents, marketing and production. There will be no fixed retainer fee and we encourage the bands to promote themselves. Naturally we have a Promotion manager who will be spending up to $1500 on promotion which will go into street press, posters and radio advertisements. The aim of this email is to confirm your interest in being part of this event at the Rosemount Hotel on the 26th of May. thanks. Tess //

Met with Adv Diploma students in Graphic Design on 5 March to discuss Rosemount Event. Brief prepared and emailed to student on what the Event is about and some artwork for Evolution Music in form of Posters. See attached brief in MARKETING section.

[|TAFE Event - Dip 28 Feb 2010.xls]
 * __2. Event & Venue analysis__**

[|TAFE DIP - event sponsorship packages.doc]
 * __3 . Draft sponsorship package and target sponsors proposal__**